Document Storage...

Now that we have to archive and store our documentation for tax purposes, for 7 years, here are a few tips on how:

• Keep only the necessary documentation, remove duplicates and anything that is not needed
• Remove all papers from the lever arch/hanging files, this way they will take up much less space when stored – re-use the files that are still in good condition
• Bind documents as you take them out of the lever arch file & label clearly on the front of each pile
• Use stackable archive boxes (available from various stationery stores) or A4 computer paper boxes with lids, to store the bound documents
• Print a list of the documents stored in each box giving a document description & date, stick it on the side of the box for easy reference when searching for something
• Colour code the boxes with stickers for each Financial Year so that a particular year is easily identified, especially if they do become muddled
• Shred unwanted confidential documents  and send this together with the rest of the waste for recycling
• Store the boxes in a dry safe place, stacking the boxes with labels visible for easy reference, keeping each financial year grouped together

Happy Archiving...